Give your property teams 1,100 hours a month back.
NOI Engine watches your portfolio, writes your reports, drafts the routine work, and catches the expensive misses. Your people approve anything that leaves the building.
51 automations in 8 suites · 11 role-based views · approximately 1,100 hours a month returned.1 Source: 51-automation time study, Gaff, 2026. Figures as of 8 August 2026.
What it will never do.
Before the product pitch, the contract terms. These four exclusions are written into the agreement, not into the marketing.
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No collections dunning and no eviction documents.
Nothing NOI Engine produces enters a collections or eviction workflow.
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No handling of resident income files.
Income documentation stays inside your systems and your compliance team’s custody.
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No unattended AI sends. Ever.
A named human presses send on anything resident- or vendor-facing, and every send is logged.
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No writes to your PMS or your Microsoft environment without a separately signed phase.
The Entrata connection is a dedicated read-only API user.3 Most clients never need a write phase.
Resident-facing text is never free-written by AI. It merges facts into templates your counsel approved, applies identical treatment at every stage of a process, and produces a quarterly send-log report your legal team owns.
Your best people spend their weeks compiling, chasing, and remembering.
The Monday packet. The lease-up checklist. The contract renewal windows. The rent-cap checks. The stalled turns nobody priced.
It all gets done by hand, until the week it doesn’t. The compiling is invisible in the P&L and expensive in the calendar: it is the reason a regional’s Thursday disappears and the reason a covenant test arrives as a surprise.
NOI Engine does not replace the judgement. It removes the assembly.
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See — analytics for every seat
Eleven role-based views over one set of numbers. Everyone reads the same truth from their own altitude. Included with every plan.
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Act — fifty-one automations
Reports that write themselves. Watchdogs on every deadline, SLA, and dollar. AI-drafted communications queued for one-click human approval.
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Trust — governed by design
Read-only first. A single approval queue. Fair-housing template governance your counsel controls. Built to pass IT and legal review, not just the demo.
Eight suites. Fifty-one automations. Every recurring task, watched or written.
Each suite is scoped, priced into the platform tier, and measured in hours returned per month.
| Suite | Hours / mo |
|---|---|
| 1 · Lease-Up Command Center Opening checklist live-tracked with owner digests; contracts abstracted; collateral and eblasts drafted for approval. |
~105 |
| 2 · Reporting & Alerting The weekly ops packet auto-generated for every community. Exception alerts on your thresholds. Covenant projections before the test date. |
~165 |
| 3 · Compliance Guard AMI rent-cap checks on every lease event. Recert countdowns. COI and licence expiry. Lease-file audit sampling before the auditor. |
~145 |
| 4 · Maintenance & Turn Money A lost-rent meter on every stalled turn. SLA breach escalations. Triage that flags urgents up, never down. Utility recapture. |
~170 |
| 5 · Money-Side Audits Late-fee consistency. Concession audit trails. Tax and insurance exposure flagged before it hits the accrual. |
~30 |
| 6 · Leasing Funnel & Renewals Renewal and application watchdogs. Speed-to-lead reply drafts. Review responses in your voice. Every send human-approved. |
~275 |
| 7 · Financial Narrative Month-end variance commentary drafted with GL citations. Owner reports assembled. Deposit deadlines tracked to the statute. |
~190 |
| 8 · Platform & Reliability Heartbeat monitoring, nightly reconciliation against your PMS’s own reports, and a monthly reliability report. It watches the watchdogs. |
Included |
| Suites 1–7, listed | 1,080 |
| Study total, rounded | ~1,100 |
Suites 1–7 sum to 1,080 hours as listed. Suite 8 is bundled and not separately credited. The study reports approximately 1,100 hours a month.1 Source: 51-automation time study, Gaff, 2026. Figures as of 8 August 2026.
Eleven role-based views over one set of numbers.
Portfolio down to unit, reconciled nightly against your PMS’s own reports and stamped “reconciled as of.”
Exception-managed heat grids and drill-down, branded to your company and served on your domain, with email-gated access for your team. Eleven views are cut across these eight seats; several seats carry more than one view. Included with every plan.
- Chief financial officer
- Chief operating officer
- Regional vice president
- Community manager
- Revenue management
- Leasing
- Maintenance
- Owner and joint-venture partner
~1,100
hours a month, returned to your people.1
Roughly six full-time equivalents of capacity, and about $500,000 a year in labour value at the blended rates used in the study. Not headcount removed — the compiling, chasing, and remembering that eats the week.
Struck from 51 automations in 8 suites, over 11 role-based views.
Hours are the baseline. The catches are the point.
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One over-cap lease
On an attainable or HUD book, a single lease signed over the AMI cap costs more than a year of NOI Engine. Checked nightly, on every lease event.
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One missed notice window
A vendor contract that silently auto-renews because the 90-day window slipped is a five-figure miss. Every window gets a countdown.
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One bleeding unit
“This unit has cost you $3,400 so far.” Every stalled turn is priced per day and ranked every Monday.
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One covenant surprise
DSCR headroom projected 60 to 90 days before the test date. See a breach coming while you can still act on it.
Source: 51-automation time study, Gaff, 2026. Figures as of 8 August 2026. The photograph on this plate is illustrative and is not an NOI Engine client property.
Per unit, per month, published.
The arithmetic you would otherwise do in Excel, done here. Annual cost is units multiplied by the monthly rate, multiplied by twelve.2
| Portfolio | Analytics $1.50 / unit / mo |
Analytics + Automation $4.00 / unit / mo |
Implementation one time |
|---|---|---|---|
| 1,000 units | $18,000 | $48,000 | from $45,000 |
| 3,000 units | $54,000 | $144,000 | from $45,000 |
| 5,000 units | $90,000 | $240,000 | from $45,000 |
| 10,000 units | $180,000 | $480,000 | from $45,000 |
| 15,000 units | $270,000 | $720,000 | from $45,000 |
| Implementation is a one-time fee from $45,000 depending on portfolio size and phases, and includes the PMS integration, template governance setup, and training. A limited number of founding partnerships are available at reduced rates for operators who join early and serve as references.4 | |||
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Analytics
$1.50 / unit / month
- Eleven role-based views, portfolio to unit
- Live PMS data, reconciled nightly
- Exception-managed heat grids and drill-down
- Branded to your company, on your domain
- Email-gated access for your team
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Analytics + Automation
$4.00 / unit / month
- Everything in Analytics
- All 8 automation suites, 51 automations
- The approval queue and template governance
- Auto-generated weekly ops reports, every community
- AMI rent-cap guard and compliance calendars
- Heartbeat monitoring and monthly reliability report
Plugged into your PMS. Never in its way.
Entrata today, through a read-only API connection. Yardi is next on the roadmap.
Connect, read-only
A dedicated read-only API user. NOI Engine never writes to your system of record.
Reconcile nightly
Every metric is checked against your PMS’s own reports and stamped “reconciled as of.”
Watch, write, draft
Reports generate. Watchdogs run. Drafts queue. All from one semantic layer your whole team shares.
Your people approve
One approval queue. A named human presses send on anything resident- or vendor-facing. Every send logged.
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Template governance
Resident-facing text merges facts into templates your counsel approved, with identical treatment at every stage and a quarterly send-log report.
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Provable reliability
A heartbeat monitor alerts both sides if any check stops running. You get a monthly reliability report: what ran, what alerted, what did not.
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Continuity by contract
Source-code escrow, documented schemas, one-click data export, encryption in transit and at rest, and a Data Processing Addendum.
The ones your legal and IT teams will ask.
Is this safe under fair housing?
It is designed for it. AI never free-composes resident-facing text. It populates counsel-approved templates with whitelisted merge fields, applies identical treatment at every stage of a process, requires a named human approval on every send, and logs everything immutably. Your legal team owns the template library and gets a quarterly report of exactly what went out.
Does it write to our Entrata?
No. The connection is read-only, and that scope is written into the contract. Any future write capability would be a separately signed phase with its own sandbox testing, and most clients never need one.
What about our data security?
Credentials are stored as encrypted secrets, never in code. Data is encrypted in transit and at rest. Access to your dashboards is gated to named email addresses. You get a Data Processing Addendum, source-code escrow, and one-click export of everything, so you are never locked in or dependent on any single person.
Which property management systems do you support?
Entrata today, with a purpose-built connector. Yardi is next on the roadmap. If you run something else, ask; the platform’s semantic layer is PMS-agnostic by design.
Will this replace our staff?
No, and we will not pitch it that way. NOI Engine returns capacity: the compiling, chasing, and remembering that eats your team’s week goes away, and the hours come back for leasing, residents, and the judgement calls only people can make.
Every demo is one on one, with the founder.
A working platform on a full demo portfolio, not a slide deck. Twenty minutes, live in the product, your questions answered on real screens. Reach out directly and we will find a time.
Founder & principal
Michael Gaff
Include your company, unit count, and PMS, and you will get a reply within one business day.
Notes
- Approximately 1,100 hours a month. Suites 1–7 as listed sum to 1,080 hours; Suite 8, Platform & Reliability, is bundled and not separately credited. The study reports roughly six full-time equivalents and about $500,000 a year in labour value at the blended rates used in the study. Return.
- Annual cost equals units × monthly rate × 12. Implementation is a separate one-time fee from $45,000. Return.
- Read-only means the Entrata connection uses a dedicated read-only API user. NOI Engine does not write to the system of record. Any future write capability would be a separately signed phase. Return.
- Founding partnerships: a limited number are available at reduced rates for operators who join early and serve as references. Return.
Provenance
Source: 51-automation time study, Gaff, 2026. Figures as of 8 August 2026.
Every photograph on this page is illustrative. None is an NOI Engine client property, and none should be read as one. Plates I through VI are converted to line engraving; the plate on the figure fold is the page’s only continuous-tone photograph.